NOTICE TO BIDDERS

NOTICE TO BIDDERS

Notice is hereby given that sealed bids will be received by the City Clerk of the City of Bancroft, Bancroft, Iowa, at Council Chambers, City Hall, 105 E Ramsey Street, Bancroft, Iowa 50517 until 1:30 PM, on November 3, 2026, at said time and place, proposals will be publicly opened and read. The City Council will meet at Council Chambers, City Hall on November 9, 2026 at 6:00 PM, at which time and place the said Council will consider adoption of the plans and specifications, and proposed form of contract for the Furnishing Minor Materials – Electric Distribution Improvements project, which are now on file at the office of the Utilities. At said meeting, the Council will conduct a public hearing and take action on the received proposals.

The equipment and associated items to be supplied is described in general as follows:
 • Primary Cable Terminations
• Secondary Power Cable
 • Sectionalizing Cabinets
• Fault Indicators

The above equipment shall be in accordance with the specifications and proposed form of contract now on file in the offices of, City of Bancroft, Bancroft, Iowa, by this reference made a part hereof, as though fully set out and incorporated herein.
Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents at no charge by inputting the Quest project # 10393567 on the website’s Project Search page. Please contact QuestCDN.com at 952-233-1632 or [email protected] for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications for individual use may be obtained from the office of the Engineer, DGR Engineering, 1302 South Union Street, PO Box 511, Rock Rapids, IA 51246, telephone: 712-472-2531, fax: 712-472-2710, email: [email protected], no deposit required.

Each bid shall be made out on a blank form furnished by the City of Bancroft and must contain bid security as required by Iowa Code Section 26.8. The bidder’s security shall be in the form of either (1) a cashier’s check or certified check drawn on a state chartered or federally chartered bank, in an amount equal to five percent (5%) of the amount of the Bid; or (2) a certified share draft drawn on a state-chartered or federally chartered credit union, in an amount equal to five (5) percent of the amount of the Bid; or (3) a Bid Bond executed by a corporation authorized to contract as a surety in the State of Iowa, in an amount equal to five (5) percent of the amount of the Bid. The bid security shall be made payable to City of Bancroft. The bid security must not contain any conditions either in the body of as an endorsement thereon. Such bid security shall be forfeited to the City of Bancroft as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within fifteen (15) days after the award of the contract and post satisfactory Performance and Payment Bonds.
The sealed envelope containing the bid shall be clearly marked “BID ENCLOSED – FURNISHING MINOR MATERIALS – ELECTRIC DISTRIBUTION IMPROVEMENTS” on the outside of the envelope.

Payment to the Supplier will be made as described in the Material Agreement.
Delivery of the Electrical Minor Materials may start after execution of the Contract Documents. 
Award of the Contract(s), if an award is made, will be made to the lowest responsible and responsive bidder for each Bid Form. It is the intent of the Owner to award one (1) Contract for each Bid Form based on the total base bid price and guaranteed delivery date. 

This agreement is for services related to a project that is subject to the Build America, Buy America Act (BABA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58. This requires that all materials supplied must be in compliance, and all iron, steel, manufactured products, and construction materials used in this project must be sourced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M24-02, Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure. Specific requirements are included in the Instructions to Bidders of the Project Manual. For manufactured products to be compliant, they must be manufactured/assembled in the United States and at least 55% of the respective item’s components by cost must be sourced in the United States. Bids must be accompanied by Manufacturer’s Certifications for each bid item stating that the items are compliant with BABA, the address where the respective items were manufactured, and contact information for someone at the manufacturing site. Multiple items can be included on Manufacturer’s Certifications.
By virtue of statutory authority, a preference will be given to products and provisions grown, and coal produced within the State of Iowa, and preference shall be given to Iowa domestic labor in the construction of said improvements. The Owner will, in evaluating Bids, consider the requirements of the resident bidder preference law, and allow such preferences to resident bidders as are required to be allowed under State Law. Bidder shall, when submitting a Bid, furnish an executed Bidder Status Form for the Owner to use when applying the preference law. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected.

City of Bancroft reserves the right to defer acceptance of any bid for a period not to exceed thirty (30) days after the date bids are received and no bid may be withdrawn during this period. The Utilities also reserves the right to waive irregularities, reject any or all bids, and enter into such contract as it shall be deemed to be in the best interest of the Utility.

This notice is given by order of the City of Bancroft, Bancroft, Iowa.
Dated this 12th day of October, 2026.
CITY OF BANCROFT BANCROFT, IOWA By: /s/ Crysti Neuman City Director